Managing products

Use Products to manage your catalog, search for existing items, and create physical, digital, or bundle products. The Learn more about managing products link opens this guide inside admin.

Find products in your catalog

Open Products in the sidebar. Review each row's title, price, inventory, and channel information, then open the product you want to inspect.

The demo catalog contains four existing items named Product Name. These are real rows, not newly created examples. Select an image to enlarge it.

Use Search products to narrow the list. Add filter provides criteria such as product type, status, vendor, channel, price, and inventory. Use the filters available to your account and clear them when a product seems missing.

Select rows when you need list actions such as Bulk edit. Review the selected records and intended fields before saving bulk changes. For stock quantities and location-level editing, see Managing inventory.

Choose a product type

Click Create product to open What are you creating? Select a type and click Continue:

• Physical product — an item shipped to your customer. Follow Creating physical products.
• Digital product — a downloadable item delivered after purchase. Follow Creating digital products.
• Bundle — existing product variants sold together as one offering. Follow Creating bundle products.

Each creation page includes a Help banner that opens the detailed guide for its product type.

Bundle creation depends on your plan's bundle access. Product permissions and plan limits can also affect available actions. Gift cards use their own workflow; see Managing gift cards.

Understand publication status

Review Status before saving a new product. New physical, digital, and bundle forms initially select Published.

• Published is the publication state for a product intended to be available through its configured sales setup.
• Draft is suitable while preparing and reviewing a product.
• Hidden is intended for products accessible by direct link. It should not be used as a substitute for private access control.

Status alone does not prove that a shopper can find or purchase an item. Review sales channels where available, inventory, pricing, variant configuration, and the storefront experience.

Organize and review product details

In the product editor, review the title, description, media, pricing, and the fields relevant to its type. Use vendor, collections, and tags to organize the catalog. See Creating product collections and Managing files for those workflows.

Use Search engine listing preview to review the page title, description, and URL handle. Custom fields provide additional structured product data; see Managing custom fields. An admin preview does not confirm how a search engine will index the page.

Products with options need variant-level review. Check the price, stock, shipping details, or downloadable file for the specific variants customers will select.

Save and check the result

1. Use Add when creating a product and Save when editing an existing one.
2. Resolve validation or permission errors and confirm the successful result.
3. Reopen the saved product and review its values.
4. Check the intended storefront page and the relevant physical, digital, or bundle workflow before making it available to customers.

The screenshots in this series use read-only catalog views and unsaved creation forms. No product was created or updated, and no stock was changed to prepare them.

Troubleshooting